7 Questions to Ask Before Hiring an Event Planner

The right event planner turns your vision into a night you’ll never forget. The wrong fit turns it into stress. Before you hire anyone in Middle Tennessee, ask these seven questions.

The best planners welcome hard questions. It’s how you know they’ve got nothing to hide.

1. Do you charge consultation or planning fees?

This one matters. Some planners bill you just to sit down and dream. EPIC Parties charges no consultation, design, or planning fee of any kind — our pricing is a simple, transparent markup on the services we source and coordinate. Ask every planner this first.

2. What’s actually included?

Design, décor, entertainment, coordination, setup, teardown — get specific about what’s in the price and what isn’t, so you can compare fairly.

3. Have you done events like mine?

Kids’ parties, corporate events, and milestone celebrations each call for different skills. Ask to see real work that looks like the event you’re imagining.

4. How (and how often) will we communicate?

Great events run on great communication. You should know who your point of contact is and how quickly they respond — no chasing, no surprises.

5. Who’s actually there on the day?

Find out who runs your event on-site, so you can hand off the logistics and enjoy the celebration.

6. Can I see reviews or references?

Word of mouth is everything in this business. Read the reviews — they tell you what working with someone is really like.

7. What happens if something goes wrong?

Weather, a late vendor, a last-minute change — ask how they handle the unexpected. A seasoned planner has a calm answer ready.

Have questions for us? That’s exactly the conversation we love. Get in touch — no fee, no pressure, just a plan.